Tag Archives: calendar

Highly Visual Calendar

Because I am a visual person, I’ve always used some manner of large wall mounted calendar to keep track of the things I need to do. When I had a nifty office for my job, I had it mounted right next to my monitor and wrote in stuff as far in advance as I knew it was going to happen. I’d also add in a variety of things that were reoccurring. I attempted at one point to use a fancy Palm Pilot but it didn’t get my visual nature as well as a simple calendar.

Then I left my job and I used pocket planners alone, but I found that stuff would slip my mind. Last fall I started out with a simple piece of cardstock in a Trapper Keeper folder with a clear pocket on the front. Each class was assigned a color and I’d write out each assignment and the due date onto a Post-it  of that color. I used the small 2×2 cube Post-its.

Not only was this visual, but when each task was accomplished I was able to rip the Post-it off, crumple it, then toss it into the trash. I’m telling you the feeling of tossing the Post-it was better than a gold star.

Enter this fall and a slightly fuller class load than the previous semesters, plus the looming possibility of having to write a thesis, and my  simple piece of cardstock isn’t BIG enough. Yup, I’ve only got 2 of my 4 syllabi and the single sheet is full. Some of the notes are redundant- Blackboard responses to readings, ongoing art responses, etc… But for the most part, if I subtracted those, I’d still have a metric ton of Post-its. Plus, 2 more classes need to be added.

To accommodate the additional course load I decided to make a 5×4 landscape table in publisher, with a super thick grid. (PDF here.) Notice that there are no labels. I just write above the grid M-F. I omitted Saturday and Sunday because the grid was too small with them, and those days will simply be days for reading and writing, with the exception of weekends where I have class. I’ll have special Post-its for those weekends… Probably.Visual Calendar

What this gives me is a flexible and HIGHLY visual calendar. I can see at a glance that the week of October 12-16th is going to be busy while the week of September 14th through 18th is going to be pretty quiet.Visual Calendar Visual Calendar

You can buy this already printed and with all 7 days from Post-it themselves. Or make one that works with whatever sticky notes you happen to have on hand. The grid was easy to set up in Publisher, but would also be just as easy to do in any word processing program like google docs.*

I also use Google Calendar to remind myself of reoccurring items like my Blackboard assignments. I tend to forget about things like that. though the due date is the day of the class, I tend to not have time on the day of the class and self impose that those assignments are finished in advance of the actual due date.

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Revision: Pocket Notebook Set Up

Every successful system and tool must be reviewed periodically to assess its usefulness. Case in point is my use of pocket notebooks. I’ve been using a little card with a 3-month calendar taped to the front of the book. This has served me pretty well, but requires transfer from book to book.

I’ve also pretty much stopped using the 2-page “To Do” list pages. generally, when I move to my next book the pages are nearly empty. Now this could partially be due to this being the summer or just because I’ve slightly outgrown the list.setupv

I’ve been on the lookout for a one month rubber stamp with blank month/year/etc. I finally found one from this seller on etsy. It fits perfectly onto a half page of a pocket notebook and leaves room below for making notes for important dates. This will go on what was my blog to do page and will replace my calendar card, as I’ve found in my last few books the washi tape tore the cover. Which annoyed me more than anything.20150827_175119The new set up is as follows:

  1. index
  2. catch all page
  3. shopping list/ to do list
  4. Calendar pages (2)

The shopping list and to do lists will be combined onto one page with the top half being the shopping list and the bottom half the to do list. If I need to make a large list of stuff to review for the blog, I’ll make that within the notebook at a random location. I can find it quickly due to the index page.setup  setup


Moleskine Give Away Contest

About a month ago I was contacted by Chronicle Books about hosting a give away on my blog of products from the new Moleskine line of products. Unable to say NO to anything free, I accepted. I expected a small amount of products, one or 2 sets of books. Instead I received, via Fedex, a large box. In it were several colors and sets of the 5×8 Volants, a set of the pocket sized volants, a desk calendar and the hottest thing in there, several Color A Month Planners.

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